Hanoi Capitals Football Club
(Est’d 1994)
Guidelines
Hanoi, January 2006
Hanoi Capitals Football Club
Guidelines
These Guidelines set out the rules and policies of the Hanoi Capitals Football Club, as at January 2006.
The purpose of these Guidelines is to encourage the continued good organisation of the Club for the purpose of providing a social and sporting focus for likeminded individuals based in Hanoi and on the basis of respect for our team mates, opposition, match officials and others.
1. Definitions
“Club” means the Hanoi Capitals Football Club, an informal association comprising all the Members.
“Member” means any person who has fully paid the membership fees of the Club as provided in Section 4 below.
2. Management Committee
2.1 The Management Committee comprises:
(1) Manager – Responsible for the co-ordination of management of the Club and ensuring the availability of a pitch, referee/linesmen and opposition, organising away trips, organising entry and co-ordinating travel/logistics for international tournaments, supervision of training and delegation of responsibility when he/they deem appropriate for any of the above. A deputy or co-manager may also be elected to assist the Manager or provide cover during his absence.
(2) Captain – Sign-ups, Team selection, on-field captain, tactics & strategy, supervision of match-day kits, balls, medical kit etc (and delegation of responsibility),
(3) Vice-Captain – Assuming the captain’s responsibilities on match-days in his absence.
(4) Treasurer/Statistician – Collection and disbursement of funds, maintenance of accounting records;
Responsible for the maintenance of complete and accurate statistics of all 11-a-side and 7-a-side Club matches, including the starting line up by position, substitutes used, all results, goals scored, goals conceded, all goal scorers, all appearances, all yellow and red cards received and notable events and other statistics at the statistician’s discretion. Producing end-of-season statistical reports covering all-time and season-specific statistics.
(5) PR Manager – Responsible for maintaining and operating web page for the club and ensuring that appropriate information about the club in posted on the same. Other duties include arranging social activities, writing match reports, producing the minutes of club meetings, media relations and identifying charitable causes for fund-raising activities. Unless there is a willing member, this need not be a separate position and this duty may be assumed by one or more of the other Management Committee members.
6) Chairman may be appointed if there is a suitable individual whose experience can be used in the clubs best interest. His job would be to be responsible :
- for the coordination of the management of the club
- for intervening in the event of any dispute amongst members
- for promoting the club in the local community (ambassador)
- for collecting nominations & votes for awards in a transparent manner
Notes:
a) Some responsibilities should be shared according to those member/s best placed to handle such duties. These include :
- sponsorship arrangements with local companies and institutions
- purchase of new kit (4.4), printing of club clothing & souvenir pennants
- nominating possible new members
b) If there is no suitable member for the position of vice-captain, the Captain may consult with other members of the Management Committee where necessary. In the absence of the Captain on match day and/or tournament, the Vice Captain should then automatically assume the role of captain (if both Captain & Vice Captain are absent, then the Manager should lead the team on the field).
2.2 The Club Manager will co-ordinate with the other members of the Management Committee and may organise meetings with all or any such members in order to discuss issues relevant to the Club.
2.3 Other matters which do not fall within the particular ambit of the duties described above will be handled on an ad hoc basis by a person to be determined by the Management Committee from time to time.
3. Members’ Meetings
3.1 The Club Manager will convene a meeting of all Members at least once every six months.
3.2 The purpose of such meetings will be to receive reports from the individual members of the Management Committee, including a six-monthly financial report. At these meetings, elections to the Management Committee will also be held and other issues will be discussed and, if necessary, voted on.
3.3 Each Member is required to attend such meetings and will have one vote. In exceptional circumstances, subject to the Club Manager’s approval, a Member who cannot attend may appoint a proxy to vote on his behalf.
3.4 The Club Manager will act as Chairman of the meetings and may appoint a Secretary (usually the PR Manager).
3.5 Nominations for election to the Management Committee are required to be seconded. Self-nomination is acceptable.
3.6 The Management Committee will notify Members of meetings at least 5 working days in advance of their scheduled date.
3.7 The quorum is one third of the Club’s membership, rounded down, in person or by proxy.
3.8 All Members have the right to add agenda items in advance of the meeting, or raise matters of concern to them under “Any Other Business”.
4. Membership Fees
4.1 The Management Committee will determine, in consultation with the Treasurer, the membership fees (including training fees) of the Club, from time to time.
4.2 The Treasurer will collect and keep records of membership fees.
4.3 Members are required to pay all membership fees (currently US $120 per 6 months) owing promptly and in full. As a general rule, Members must make such payment within one month of being informed of the fact that membership fees are due. If a Member is late, or is likely to be late in making payments, and has a reasonable excuse for being so, he must advise the Treasurer and pay as soon as possible. Members can only play for the team when fully paid up, unless an arrangement is made with the Treasurer and the Manager. In the absence of such an arrangement, club fees rise by US$10 for every month or part of a month after the month in which they are due if the Management Committee allows the player to continue playing for the club.
4.4 Membership Fees will be used primarily to defray the costs associated with organising matches, including pitch, referee, refreshment and other charges. The Management Committee will also endeavour to provide new kit on an annual basis with sponsorship support where possible, and to part finance to the extent possible with available funds away trips and tournament participation. To the extent that club funds allow the Club will also subsidise occasional social gatherings.
5. Team Selection
5.1 Once the Manager had confirmed that a fixture has been arranged, the Captain should contact all members directly to check their availability.
5.2 A maximum of 15 players (those first to sign up) will be used for any given match, unless competition rules dictate otherwise.
5.3 The Captain has absolute discretion to select, from those Members available, which Members will play on the team for any game.
5.4 As a general rule, in selecting the team the Captain will take into account attendance and performance of Members at training and games as well as their commitment & behaviour. However, Members who are unable to train due to work and/or family commitments will be eligible at the Captain’s discretion.
5.5 In exceptional cases, the Captain may select non-Members to play on the team (though priority must, wherever possible, be given to paid–up members). .
5.6 Members must at all times respect the decisions made by the Captain on the pitch including use of substitutions and tactical changes (ie; members must be prepared to be played out of their “preferred” position if the captain deems it to be in the team’s best interests).
5.7 At the discretion of the Management Committee a charge of VND50,000 may be levied on those guest players not specifically invited to play by the Management Committee.
5.8 After the game, all members should be strongly encouraged to go for a post-match social drink (especially if the venue is one of the club’s official sponsors).
6. New Members
6.1 Persons who wish to join the Club must be invited to do so by the Management Committee (normally the Manager or the Captain).
6.2 As a general rule, persons who wish to join the Club must speak fluent English and have attended some training sessions before being entitled to be invited to join the Club. Attendance at training does not necessarily lead to or endow automatic membership.
6.3 Once a person has been invited to become a Member, he will become a Member upon full payment of the membership fees due.
6.4 As a rule Membership will be restricted to 22, and a “waiting list” for new players will be established if Membership is fully taken up. The Management Committee have full discretion on deciding who to invite to join the Club.
6.5 Membership of the Club is open to foreign and Vietnamese nationals in Vietnam.
6.6 Special arrangements for part-time (or casual) members may be made at the Management Committee’s discretion.
6.7 All Members of the Club are expected to organise for themselves adequate medical/personal injury insurance coverage since the Club does not have the financial resources to provide for this and will not accept any responsibility for the same. This may be a matter of concern if serious injuries are picked up when playing in Vietnam.
7. Training
7.1 Training will normally take place on one weekday evening per week.
7.2 Attendance at training is to be encouraged for all Members.
7.3 Training is free for all paid up members. Any “guests” will be charged VND 30,000 which should be collected by the Manager (if in attendance or if not, by any other member of the club and funds then passed to the Treasurer)
8. Disciplinary Measures
8.1 Members of the Club will be expected to behave in a manner consistent with the purpose provided for in the preamble to these Rules. In particular on Match days it is expected that all players will shake hands with the opposition and the Match officials before and after the game.
All Members must respect and abide by the HCFC Code of Conduct at all times:
H.C.F.C. CODE OF CONDUCT
a) Players should not communicate "negatively or in an unfriendly way, be it talking, shouting, pushing or shoving etc. with other players (and also referee and linesmen) - even if provoked. If there is an incident - walk away. Note: no harm in talking to opposition if its amicable.
b) An automatic sin-bin (with cold spray to be applied) for hothead outbursts, assuming number of subs allows this.
c) Within HCFC: players are to support each other. No complaining or moaning about mistakes. We all make them. Positive support all the time and build team spirit and motivation.
d) In case of FIRE, captain and manager will intervene with buckets of water.
e) Concentrate on football and team spirit - passing, defending, enjoying yourself and scoring goals.
8.2 The Management Committee has the authority to enforce general club discipline, including suspensions of players.
8.3 Non-attendance at a match signed up for without advance notification (to the captain prior to kick off) may result in a one match suspension or substitution for the following match.
8.4 Non-payment of fees owed will result in the player concerned not being considered for selection until paid.
8.5 Violent, overly aggressive behaviour (particularly by way of retaliation) and repeated dissent to Match officials will in addition to any yellow/red cards awarded be taken into consideration when Team selection is made. Repeated cases of this type of behaviour may lead to suspension or invitation to leave the Club at the discretion of the Management Committee.
8.6 Suspensions may be held over due to shortage of available players, or at the Management Committee’s discretion.
9. End of Season Awards
9.1 The season includes all games from 1 August until 31 July in any 12 month period.
9.2 End of season awards ceremony/dinner will take place in August/ or September of each year – it can be combined with a club meeting, but this is not mandatory. It should be the responsibility of the PR Manager to make arrangements for this annual event (with help from others if need be).
9.3 Awards offered:
(1) Player of the year
(2) Clubman of the year – awarded to the person who the Members consider has consistently shown dedication and commitment to the Club
(3) Most Improved Player of the Year
The three awards above are decided by a vote of all Members, by proxy if necessary
(4) Top Goalscorer (of the season)
(5) Any other awards deemed appropriate by the Management Committee including special awards on reaching 100th game for the club (or multiples of 100), or on leaving Hanoi after having made a substantial contribution to the Club
10. Amendment of Rules
10.1 These Rules may be revised annually or at such other intervals as is necessary in the circumstances by the simple majority vote of all Club Members present in person or by proxy at a Club meeting.
10.2 Copies of the Rules will be provided to all new Members, posted on the Clubs web page and circulated to all Club Members from time to time. All members will be deemed to have read and be aware of the contents of these Rules
January 2006, Hanoi
(Est’d 1994)
Guidelines
Hanoi, January 2006
Hanoi Capitals Football Club
Guidelines
These Guidelines set out the rules and policies of the Hanoi Capitals Football Club, as at January 2006.
The purpose of these Guidelines is to encourage the continued good organisation of the Club for the purpose of providing a social and sporting focus for likeminded individuals based in Hanoi and on the basis of respect for our team mates, opposition, match officials and others.
1. Definitions
“Club” means the Hanoi Capitals Football Club, an informal association comprising all the Members.
“Member” means any person who has fully paid the membership fees of the Club as provided in Section 4 below.
2. Management Committee
2.1 The Management Committee comprises:
(1) Manager – Responsible for the co-ordination of management of the Club and ensuring the availability of a pitch, referee/linesmen and opposition, organising away trips, organising entry and co-ordinating travel/logistics for international tournaments, supervision of training and delegation of responsibility when he/they deem appropriate for any of the above. A deputy or co-manager may also be elected to assist the Manager or provide cover during his absence.
(2) Captain – Sign-ups, Team selection, on-field captain, tactics & strategy, supervision of match-day kits, balls, medical kit etc (and delegation of responsibility),
(3) Vice-Captain – Assuming the captain’s responsibilities on match-days in his absence.
(4) Treasurer/Statistician – Collection and disbursement of funds, maintenance of accounting records;
Responsible for the maintenance of complete and accurate statistics of all 11-a-side and 7-a-side Club matches, including the starting line up by position, substitutes used, all results, goals scored, goals conceded, all goal scorers, all appearances, all yellow and red cards received and notable events and other statistics at the statistician’s discretion. Producing end-of-season statistical reports covering all-time and season-specific statistics.
(5) PR Manager – Responsible for maintaining and operating web page for the club and ensuring that appropriate information about the club in posted on the same. Other duties include arranging social activities, writing match reports, producing the minutes of club meetings, media relations and identifying charitable causes for fund-raising activities. Unless there is a willing member, this need not be a separate position and this duty may be assumed by one or more of the other Management Committee members.
6) Chairman may be appointed if there is a suitable individual whose experience can be used in the clubs best interest. His job would be to be responsible :
- for the coordination of the management of the club
- for intervening in the event of any dispute amongst members
- for promoting the club in the local community (ambassador)
- for collecting nominations & votes for awards in a transparent manner
Notes:
a) Some responsibilities should be shared according to those member/s best placed to handle such duties. These include :
- sponsorship arrangements with local companies and institutions
- purchase of new kit (4.4), printing of club clothing & souvenir pennants
- nominating possible new members
b) If there is no suitable member for the position of vice-captain, the Captain may consult with other members of the Management Committee where necessary. In the absence of the Captain on match day and/or tournament, the Vice Captain should then automatically assume the role of captain (if both Captain & Vice Captain are absent, then the Manager should lead the team on the field).
2.2 The Club Manager will co-ordinate with the other members of the Management Committee and may organise meetings with all or any such members in order to discuss issues relevant to the Club.
2.3 Other matters which do not fall within the particular ambit of the duties described above will be handled on an ad hoc basis by a person to be determined by the Management Committee from time to time.
3. Members’ Meetings
3.1 The Club Manager will convene a meeting of all Members at least once every six months.
3.2 The purpose of such meetings will be to receive reports from the individual members of the Management Committee, including a six-monthly financial report. At these meetings, elections to the Management Committee will also be held and other issues will be discussed and, if necessary, voted on.
3.3 Each Member is required to attend such meetings and will have one vote. In exceptional circumstances, subject to the Club Manager’s approval, a Member who cannot attend may appoint a proxy to vote on his behalf.
3.4 The Club Manager will act as Chairman of the meetings and may appoint a Secretary (usually the PR Manager).
3.5 Nominations for election to the Management Committee are required to be seconded. Self-nomination is acceptable.
3.6 The Management Committee will notify Members of meetings at least 5 working days in advance of their scheduled date.
3.7 The quorum is one third of the Club’s membership, rounded down, in person or by proxy.
3.8 All Members have the right to add agenda items in advance of the meeting, or raise matters of concern to them under “Any Other Business”.
4. Membership Fees
4.1 The Management Committee will determine, in consultation with the Treasurer, the membership fees (including training fees) of the Club, from time to time.
4.2 The Treasurer will collect and keep records of membership fees.
4.3 Members are required to pay all membership fees (currently US $120 per 6 months) owing promptly and in full. As a general rule, Members must make such payment within one month of being informed of the fact that membership fees are due. If a Member is late, or is likely to be late in making payments, and has a reasonable excuse for being so, he must advise the Treasurer and pay as soon as possible. Members can only play for the team when fully paid up, unless an arrangement is made with the Treasurer and the Manager. In the absence of such an arrangement, club fees rise by US$10 for every month or part of a month after the month in which they are due if the Management Committee allows the player to continue playing for the club.
4.4 Membership Fees will be used primarily to defray the costs associated with organising matches, including pitch, referee, refreshment and other charges. The Management Committee will also endeavour to provide new kit on an annual basis with sponsorship support where possible, and to part finance to the extent possible with available funds away trips and tournament participation. To the extent that club funds allow the Club will also subsidise occasional social gatherings.
5. Team Selection
5.1 Once the Manager had confirmed that a fixture has been arranged, the Captain should contact all members directly to check their availability.
5.2 A maximum of 15 players (those first to sign up) will be used for any given match, unless competition rules dictate otherwise.
5.3 The Captain has absolute discretion to select, from those Members available, which Members will play on the team for any game.
5.4 As a general rule, in selecting the team the Captain will take into account attendance and performance of Members at training and games as well as their commitment & behaviour. However, Members who are unable to train due to work and/or family commitments will be eligible at the Captain’s discretion.
5.5 In exceptional cases, the Captain may select non-Members to play on the team (though priority must, wherever possible, be given to paid–up members). .
5.6 Members must at all times respect the decisions made by the Captain on the pitch including use of substitutions and tactical changes (ie; members must be prepared to be played out of their “preferred” position if the captain deems it to be in the team’s best interests).
5.7 At the discretion of the Management Committee a charge of VND50,000 may be levied on those guest players not specifically invited to play by the Management Committee.
5.8 After the game, all members should be strongly encouraged to go for a post-match social drink (especially if the venue is one of the club’s official sponsors).
6. New Members
6.1 Persons who wish to join the Club must be invited to do so by the Management Committee (normally the Manager or the Captain).
6.2 As a general rule, persons who wish to join the Club must speak fluent English and have attended some training sessions before being entitled to be invited to join the Club. Attendance at training does not necessarily lead to or endow automatic membership.
6.3 Once a person has been invited to become a Member, he will become a Member upon full payment of the membership fees due.
6.4 As a rule Membership will be restricted to 22, and a “waiting list” for new players will be established if Membership is fully taken up. The Management Committee have full discretion on deciding who to invite to join the Club.
6.5 Membership of the Club is open to foreign and Vietnamese nationals in Vietnam.
6.6 Special arrangements for part-time (or casual) members may be made at the Management Committee’s discretion.
6.7 All Members of the Club are expected to organise for themselves adequate medical/personal injury insurance coverage since the Club does not have the financial resources to provide for this and will not accept any responsibility for the same. This may be a matter of concern if serious injuries are picked up when playing in Vietnam.
7. Training
7.1 Training will normally take place on one weekday evening per week.
7.2 Attendance at training is to be encouraged for all Members.
7.3 Training is free for all paid up members. Any “guests” will be charged VND 30,000 which should be collected by the Manager (if in attendance or if not, by any other member of the club and funds then passed to the Treasurer)
8. Disciplinary Measures
8.1 Members of the Club will be expected to behave in a manner consistent with the purpose provided for in the preamble to these Rules. In particular on Match days it is expected that all players will shake hands with the opposition and the Match officials before and after the game.
All Members must respect and abide by the HCFC Code of Conduct at all times:
H.C.F.C. CODE OF CONDUCT
a) Players should not communicate "negatively or in an unfriendly way, be it talking, shouting, pushing or shoving etc. with other players (and also referee and linesmen) - even if provoked. If there is an incident - walk away. Note: no harm in talking to opposition if its amicable.
b) An automatic sin-bin (with cold spray to be applied) for hothead outbursts, assuming number of subs allows this.
c) Within HCFC: players are to support each other. No complaining or moaning about mistakes. We all make them. Positive support all the time and build team spirit and motivation.
d) In case of FIRE, captain and manager will intervene with buckets of water.
e) Concentrate on football and team spirit - passing, defending, enjoying yourself and scoring goals.
8.2 The Management Committee has the authority to enforce general club discipline, including suspensions of players.
8.3 Non-attendance at a match signed up for without advance notification (to the captain prior to kick off) may result in a one match suspension or substitution for the following match.
8.4 Non-payment of fees owed will result in the player concerned not being considered for selection until paid.
8.5 Violent, overly aggressive behaviour (particularly by way of retaliation) and repeated dissent to Match officials will in addition to any yellow/red cards awarded be taken into consideration when Team selection is made. Repeated cases of this type of behaviour may lead to suspension or invitation to leave the Club at the discretion of the Management Committee.
8.6 Suspensions may be held over due to shortage of available players, or at the Management Committee’s discretion.
9. End of Season Awards
9.1 The season includes all games from 1 August until 31 July in any 12 month period.
9.2 End of season awards ceremony/dinner will take place in August/ or September of each year – it can be combined with a club meeting, but this is not mandatory. It should be the responsibility of the PR Manager to make arrangements for this annual event (with help from others if need be).
9.3 Awards offered:
(1) Player of the year
(2) Clubman of the year – awarded to the person who the Members consider has consistently shown dedication and commitment to the Club
(3) Most Improved Player of the Year
The three awards above are decided by a vote of all Members, by proxy if necessary
(4) Top Goalscorer (of the season)
(5) Any other awards deemed appropriate by the Management Committee including special awards on reaching 100th game for the club (or multiples of 100), or on leaving Hanoi after having made a substantial contribution to the Club
10. Amendment of Rules
10.1 These Rules may be revised annually or at such other intervals as is necessary in the circumstances by the simple majority vote of all Club Members present in person or by proxy at a Club meeting.
10.2 Copies of the Rules will be provided to all new Members, posted on the Clubs web page and circulated to all Club Members from time to time. All members will be deemed to have read and be aware of the contents of these Rules
January 2006, Hanoi
